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Edinburgh ID Pass changes

In preparation for new ownership, Edinburgh has been working to design and deliver an access control system that is independent from BAA. A full technical separation of systems and processes will be complete by the end of June 2012. Ahead of this, we will be making some changes to the way we handle pass applications for Edinburgh.

What are the main changes?

In order to make the technical separation as simple as possible, the first stage of our plan is to stop exporting passes between BAA and Edinburgh and suspend all inactive passes.

When we stop exporting passes from 1 May 2012, companies requiring a new pass holder to have airside access at both Edinburgh and BAA airports will need to submit two separate applications and make an appointment at both the Edinburgh and BAA ID Centres to obtain two passes. New pass application forms are available on the Application Forms page. Application forms will continue to be accepted for Edinburgh at the ID Security department at the BSC until 1 June 2012, after which pass applications for Edinburgh will only be accepted at the Edinburgh ID Centre. Pass applications for BAA will continue to be handled at the BSC. However, it is important to note that any Edinburgh based companies requiring access to BAA airports will need to be registered on the BAA pass scheme at one of the BAA airports in order to apply for a BAA pass.

The second stage of our plan is to complete the necessary technical work to ensure that existing operational ID passes continue to work at all locations as the IT link between the Edinburgh ID pass system and the rest of BAA is separated. This will take place in June 2012.

From June 2012, existing passes that have been used at Edinburgh and BAA in the last six months will continue to work at both Edinburgh and BAA airports. However, the passes will begin to work independently. For example, a pass suspended at Edinburgh due to the lack of use will not park at a BAA airport if it had been used at a BAA airport within 60 days.

After June 2012, a new pass issued at Edinburgh for any reason (new photo, change of access or any replacement requirement) will not work at BAA airports and vice versa. New pass holders requiring access to BAA will require a separate BAA pass. Further information of all of these changes is available under Frequently Asked Questions below.

Frequently Asked Questions

This section provides answers to frequently asked questions. We strongly recommend that you review this section before contacting us with an enquiry. If you do need to contact us, please email edinburghidcentre@edinburghairport.com

Company authorised signatory at Edinburgh

My company is based at Edinburgh and our pass holders do not need access to BAA airports. Do we need to do anything?

If you are a member of the Edinburgh ID pass scheme and you do not require access to any of the BAA airports, you do not need to do anything. Your active passes will continue to operate as normal at Edinburgh. New pass application forms are available from the Application Forms page. Applications should be sent to the Edinburgh ID Centre. You can find our contact information here.

My company is based at Edinburgh and we have passes operating at BAA airports. What is going to happen to our access?

Your existing passes will continue to operate at BAA airports so long as they are swiped every 60 days at a BAA airport. Although your pass holders will use the same pass to access BAA airports, it will work quite independently from June 2012. For example, a pass suspended by BAA for lack of use will not be suspended at Edinburgh if it has been used at Edinburgh airport within 60 days.

If you need to replace any of your existing Edinburgh-issued passes for any reason (new photo, change of access or any replacement requirement) after June 2012, you will need to apply for a separate BAA ID pass. Any new passes issued at Edinburgh will not work at BAA airports. In this scenario pass holders requiring access to BAA airports will require a separate BAA pass.

If you need a new BAA pass in the future, you will only be able to submit a pass application to BAA if your company has registered on the BAA ID pass scheme. Once registered, you may apply for a BAA pass using the current application process which remains unchanged.

How do I know if my company is registered on the BAA ID pass scheme?

As a general rule, if any of your pass holders have collected their pass from a BAA ID Centre, your company is likely to be registered on the BAA ID pass scheme but if you are unsure and you have not heard from BAA, you can email BAA at idcmigration@baa.com.

How do I join the BAA pass scheme?

You must complete BAA’s ID scheme enquiry form on the BAA website. Please note that you should do this at the earliest opportunity.

Why does my company need to apply to join the BAA ID pass scheme?

In order for your company to operate at Edinburgh you will have registered on the Edinburgh ID pass scheme. As the facility to export passes to BAA ceases from May 2012, you will need to register with BAA in order to obtain passes valid at a BAA airport. If you see no requirement for a BAA pass in the future, there is no need to register with BAA.

Does my company need to apply to the BAA ID pass scheme at each airport that we have exported passes to?

You will only be required to join the BAA ID pass scheme at one of the BAA airports (where the majority of your pass holders operate). BAA will be able to export individuals’ ID pass details to any other BAA airport that you have requested on your application form.

Will my company be able to apply for temporary passes at BAA airports without joining the BAA pass scheme?

No. You must complete BAA’s ID scheme enquiry form on the BAA website.

When will our company passes stop working at the BAA airports they currently have access to?

Your existing passes will continue to operate at BAA airports so long as they are swiped every 60 days at a BAA airport. Please note that any passes not used within a 60-day period at a BAA airport will be suspended. If you need to replace any of your existing passes for any reason (new photo, change of access or any replacement requirement) after June 2012, you will need to apply for a separate BAA ID pass.

How do we apply for new ID passes at BAA airports?

The BAA pass application forms can be downloaded from the BAA website. Completed forms should be submitted to the ID Security Department in Scotland as normal.

Where do I submit my application for new ID passes?

All application forms for a BAA pass should be submitted to the ID Security Department in Scotland.

Company authorised signatory at BAA

My company is based at a BAA airport and our pass holders do not need access to Edinburgh. Do we need to do anything?

If you are a member of the BAA ID pass scheme and you do not require access to Edinburgh you do not need to do anything. Your active passes will continue to operate as normal at BAA airports.

My company is based at a BAA airport and we have passes operating at Edinburgh. What is going to happen to our access?

Your existing passes will continue to operate at Edinburgh so long as they are swiped every 60 days at Edinburgh. Although your pass holders will use the same pass to access Edinburgh airports it will work quite independently from June 2012. For example, a pass suspended at Edinburgh for lack of use will not be suspended at BAA airports if it has been used at a BAA airport within 60 days.

If you need to replace any of your existing BAA passes for any reason (new photo, change of access or any replacement requirement) after June 2012, you will need to apply for a separate Edinburgh pass. Any new passes issued at BAA ID Centres will not work at Edinburgh airport. In this scenario pass holders requiring access to Edinburgh will require a separate Edinburgh pass.

If you need a new Edinburgh pass in the future, you will only be able to submit a pass application to Edinburgh if your company has registered on the Edinburgh ID pass scheme. Once registered, you may apply directly to the Edinburgh ID Centre for an Edinburgh pass.

How do I know if my company is registered on the Edinburgh ID pass scheme?

As a general rule, if any of your pass holders have collected their pass from the Edinburgh ID Centre, your company is likely to be registered on the Edinburgh ID pass scheme. In due course, we will be writing to all companies who currently have passes exported to Edinburgh and are likely to need to join the Edinburgh ID pass scheme but if you are unsure and you have not heard from us direct, please email us at edinburghidcentre@edinburghairport.com.

How do I join the Edinburgh ID pass scheme?

You must complete our ID scheme enquiry form. Please note that you should do this at the earliest opportunity.

Will my company be able to apply for temporary passes at Edinburgh without joining the Edinburgh ID pass scheme?

No. You must complete our ID scheme enquiry form.

When will you stop exporting to Edinburgh Airport?

In May 2012, we stop exporting ID pass details between Edinburgh and BAA. Passes issued at a BAA airport from this date will be no longer allow access to Edinburgh. If you need a pass for Edinburgh after this date, you will need to apply for a separate pass from the Edinburgh ID Centre. Our application forms can be downloaded from the Application Forms page.

When will our company passes stop working at Edinburgh?

Your existing passes will continue to operate at Edinburgh so long as they are swiped every 60 days at Edinburgh. Please note that any passes not used within a 60 day period at Edinburgh will be suspended. If you need to replace any of your existing passes for any reason (new photo, change of access or any replacement requirement) after June 2012, you will need to apply for a separate Edinburgh pass.

How do we apply for new ID passes at Edinburgh?

You should submit new applications to the Edinburgh ID Centre. Our application forms can be downloaded from the Application Forms page. Until 1 June 2012, BAA will continue to support Edinburgh by processing any Edinburgh pass applications received at the ID Security Department in Scotland.

Where do I get further information if I need it?

If you do need to contact us, please email: Idcmigration@baa.com.

Where do I get Edinburgh application forms from?

Our application forms can be downloaded from the Application Forms page. We will accept any applications submitted using a BAA form until 1 June 2012.

If I need a new ID pass, is there a charge?

Yes, the standard published ID charges apply.

Will my company account leader stay the same?

All account management for Edinburgh passes will be undertaken by the Edinburgh ID Centre team.

I am a company authorised signatory at a BAA airport. Do I need to attend another training session to become authorised signatory for Edinburgh?

No, however you will be required to complete the appropriate forms to become a company authorised signatory for Edinburgh. Before you can do this, your company must be registered on the Edinburgh ID pass scheme.

Pass holders

I have an Edinburgh-issued pass which allows me access to BAA airports. Will this change?

If you have been actively using your pass at a BAA airport, your pass will continue to operate as normal. After June 2012, even though you are using the same pass to access both Edinburgh and BAA airports, our systems will operate quite independently. If you fail to use your pass at one of the BAA airports within a 60 day period, your pass will be suspended at all BAA airports, even if it remains active at Edinburgh.

If for any reason (new photo, change of access or any replacement requirement), you are issued with a new Edinburgh pass after June 2012 you will lose your access to all BAA airports and you will need to apply to BAA for a separate BAA pass. When your current pass expires you will need to apply for separate Edinburgh and BAA passes.

I have a BAA-issued pass which allows me access to Edinburgh. Will this change?

If you have been actively using your pass at Edinburgh, your pass will continue to operate as normal. After June 2012, even though you are using the same pass to access both BAA airports and Edinburgh, our systems will operate quite independently. If you fail to use your pass at Edinburgh within a 60 day period, your pass will be suspended at Edinburgh, even if it remains active at BAA airports. If for any reason (new photo, change of access or any replacement requirement), you are issued with a new BAA pass after June 2012 you will lose your access to Edinburgh and you will need to apply to Edinburgh for a separate Edinburgh pass. When your current pass expires you will need to apply for separate Edinburgh and BAA passes.

What will happen if my current pass is suspended for lack of use?

If your pass is suspended at Edinburgh, you will need to contact your company’s authorised signatory for Edinburgh to complete the appropriate forms to request that your pass is reinstated. If you have used your pass at a BAA airport in the last 60 days, it will continue to work at all BAA airports (at which you have access rights).

How do I book appointments for Edinburgh-issued ID passes?

See the Booking Appointments page.

As a pass holder, where can I get further information?

Contact your company’s authorised signatory.